Conferences

Conference organizers can request the Technical co-Sponsorship (TCS) of the IEEE Tunisia section in order to submit the conference proceedings to IEEE Xplore for publication. The TCS indicates direct and substantial involvement of the IEEE Tunisia Section in the technical program of the conference.

Benefits of Co-Sponsoring a Conference with IEEE: <link>

To request the TCS of the IEEE Tunisia section, please fill in the conference application form:

www.ieee.org/conferences_events/conferences/organizers/conf_app.html

The MOU request will be approved or declined according to the conference details submitted using the form above. Please note that the IEEE Tunisia section is a geographic subunit of IEEE. For Technical co-sponsorship, the involvement of an IEEE technical unit (chapter, society) is required.

Requirements:

To approve your TCS request, it is important and necessary to keep the following conditions:

  1. Become familiar with:
  2. The conference application form must be submitted before at least 10 months with all required details in order to avoid the reject of the application. It should also includes the information of all the conference chairs and the program committee chairs and the publication chair and the financial chair.
  3. Plagiarism check of all submitted papers (first and final versions) using crosscheck.ieee.org
  4. At the minimum, one IEEE Tunisian chapter <list> or one IEEE Society <link> in the conference topic is involved in the conference program as technical co-sponsor. It is important to clarify in the conference application form how IEEE units are involved in the program of the conference (List the names of IEEE members who have access to all submitted papers and who are mainly involved in the papers acceptance process, and who participate in developing the conference program).
  5. At the minimum, the committee includes 1 technical program committee co-chair is a senior IEEE society member who have a good experience in publishing IEEE papers and who have access to all reviews, participate in the papers acceptance process, and participate in developing the conference program.
  6. At the minimum, the committee includes 2 technical program co-chairs from foreign countries.
  7. At the minimum, the committee includes 5 known IEEE Tunisia section members are involved in the review process.
  8. At the minimum, the technical program chairs assign 3 reviewers for each submitted paper. The acceptance should be based on the review of full papers (not review of only abstracts).
  9. No assignment of more than 5 papers for each reviewer.
  10. The review period must be at the minimum 4 weeks if the number of submitted papers is less than 100; and a minimum of 6 weeks otherwise.
  11. Registration fees must includes reduced fees for IEEE members: a minimum of 20% discount.
  12. The conference organizer should send to the section committee an electronic copy of the conference proceedings before the opening session.
  13. The conference organizer should send to the section committee (within 30 days after the conference) the quality report <link> and the final list of the organizing committee, reviewers, participants (including organization, country, emails), and some photos.
  14. If the section was added as technical co-sponsorship (0%) in the conference application form, then the organizer should indicates in the MOU that they will pay the IEEE TCS fee ($1,000 + $15 per paper submitted to IEEE Xplore). Please note that No IEEE TCS fee if the IEEE Tunisia section is involved in the financial issues and will receive a minimum of 5%  of the conference benefits. (in the case of financial co-sponsorship, the organizer can add the name of IEEE before the conference name).
  15. If one of IEEE units is involved as financial sponsor (5% or more), the conference organizer should send to the section committee a financial report <link> within 30 days after the conference.
  16. The committee should includes at the minimum the following roles <link>
  17. The conference organizer should invite at the minimum 2 IEEE student members with free registration. These 2 students could help in the local arrangement issues.
  18. The conference organizer should invite the IEEE Tunisia section to organize an IEEE booth during the conference venue.
  19. The dates should not conflict with other IEEE events in Tunisia.

Important Notes:

  • The IEEE Tunisia section may cancel the MOU at any time after the approval, if the requirements are not full filled and the technical quality issues of the accepted papers are not considered. In this case, no papers will be published in IEEE Xplore
  • The IEEE Tunisia section is committed to approve or decline the TCS request within one month
  • Review the publishing criteria <link>
  • After the MOU approval, the conference organizers should add the IEEE logo and the IEEE Tunisia section logo in the website, banners, and all conference flyers and materials

 

List of conferences TCS by the IEEE Tunisia section and organized in Tunisia:

 

Conferences Coordinator:

Mohamed Laaraiedh

ISI, Univ. Tunis / SupCom, Univ. Carthage

E-mail: m.laaraiedh@ieee.org

 

Reviewing IEEE Conference Sponsorship Types:

Conference sponsorship can sometimes be a confusing topic, especially since IEEE uses the word ‘sponsorship’ in a different way from most other organizations.
When an IEEE Organization Unit (OU) agrees to ‘sponsor’ an IEEE conference, it refers to the ownership percentage of financial and technical responsibilities in running the conference.
IEEE recognizes three types of conference sponsorship –
  1. Sole Sponsorship
  2. Co-Sponsorship
  3. Technical Co-Sponsorship (TCS)
While Sole and Co-Sponsorship involve OU financial ownership, TCS has no OU financial involvement.
https://www.ieee.org/conferences_events/conferences/organizers/conference_sponsorship.html
Below are some additional characteristics of each sponsorship type:
Financial Ownership
Sole Sponsorship – A single IEEE OU has 100% ownership for all financial and technical responsibilities related to the conference.
Key Roles –
  • Aligning the conference scope with IEEE
  • Establishing processes and standards to execute a high quality technical program
  • Executing a successful conference that produces a surplus
  • Ensuring appropriate representation of the IEEE brand on all communications, websites and marketing materials
  • The sponsoring OU receives 100% of surplus or 100% responsibility for deficits
Co-Sponsorship – The IEEE OU has shared ownership (%) for financial and technical responsibilities with the other conference sponsors. A conference sponsor could be a non-IEEE organization/s or IEEE OU/s.
Key Roles –
  • The IEEE OU’s financial responsibility is shared, based on an agreed upon percentage
  • Financial management is typically the responsibility of the   majority owner
  • A Memorandum of Understanding (MOU) is required
 No Financial Ownership
Technical Co-sponsorship – An IEEE OU has no ownership or financial responsibilities related to the conference. The IEEE OU providing TCS shares technical responsibilities including direct and substantial involvement in developing and executing a high quality technical program. The conference can utilize the IEEE brand in marketing efforts.
 
 Key Roles –
  • Validating conference scope alignment with IEEE
  • Direct involvement in the Technical Program
    • An IEEE OU volunteer is the Technical Program Chair,   Co-Chair or Track Chair
    • IEEE OU volunteers participate as paper reviewers
  • Oversight of IEEE brand usage
  • A Memorandum of Understanding (MOU) is required
For more information, review the eLearning Course “IEEE Conference Sponsorship Overview” located in the IEEE Center for Leadership Excellence (CLE), use your IEEE Account for access.
Contact MCE: mce-education@ieee.org