Payment / Reimbursement Request

Your 10 keys to receive funds:
1- The unit's treasurer and chair should keep their own financial report (incomes & expenses) and verify that they have sufficient funds before submitting the payment / reimbursement request. The unit's treasurer and chair should give their financial report to the next officers.
2- In case of reimbursement request (reimbursement means that the services were already payed and the event was organized), a report with photos and the list of participants (name, IEEE member (yes/no), email) must be uploaded in the request. Otherwise, the reimbursement will not be done.
3- In case of payment request (payment means a direct money transfer from the Tunisia section to the provider bank account), a report with photos and the list of participants (name, IEEE member (yes/no), email) must be sent to [email protected] within 15 days after the event. Otherwise, the section will not be able to help the unit in the future.
4- No clear invoices will not be paid or reimbursed.
5- In cas of invoices with an amount over 100 TND, the forum must include 3 quotes (devis) from different providers. Please clarify if you are not selecting the lowest price, in the description of expenses field above. We recommend in these cases to ask for payment option in order to pay directly the provider and avoid the reimbursement option.
6- All invoices must be billed to "IEEE Tunisia section", including the word "Facture" and clear details of the provider and stamp and signature. Otherwise, the payment/reimbursement can't be done.
7- The unit's chair/treasurer should collect all original invoices and give them to the section treasurer during the annual section meeting by 31 December every year. Otherwise, the section will not be able to help the unit in the future.
8- if the expenses includes a restaurant invoice, the request should includes the names, IEEE id, and emails of the beneficiary persons.
9- The request will be automatically declined if one of the emails are wrong.
10- The unit's website should be updated and includes the call for participation to the related event.

Your full name

Your Email (@ieee.org alias)

IEEE Member Number

Request type

Request funds from

Unit name and code, exactly as written in the website: officers.vtools.ieee.org (please verify that the officer list of your unit is updated. Otherwise, your request will be declined)

Examples:
CH08633 - Tunisia Section Chapter, SMC28
SBC12541A - Nat'l Inst of Applied Sci & Tech (INSAT) IA34
STB12541 - Nat'l Inst of Applied Sci & Tech (INSAT)
SBA12541 - Nat'l Inst of Applied Sci & Tech (INSAT), WIE

Is an email of invitation was sent to your unit's members via enotice.vtools.ieee.org?

Your IEEE position in the unit?

Name of the unit's chair

Email of the unit's chair (@ieee.org alias)

Name of the unit's treasurer

Email of the unit's treasurer(@ieee.org alias)

Name of the unit's counselor/advisor (write N/A for non-student units)

Email of the unit's counselor/advisor for student units (@ieee.org alias) (add [email protected] for non-student units)

Email of the student activities coordinator for student units OR Email of the chapter coordinator for chapters OR [email protected] otherwise. Copy the email addresses from www.ieee.tn/excom/

Unit's Web site address (no Facebook pages will be accepted)

Web address of the event under events.vtools.ieee.org (you should announce the event in the vtools platform and send the call for participation via enotice.vtools.ieee.org)

Example: https://events.vtools.ieee.org/m/42347

Description of the event

Description of the expense(s)

Total amount to pay/reimburse in TND

Bank details for the payment/reimbursement (account name, bank name, RIB (must be 20 digits))

Upload one pdf file including one or more invoices (one invoice per page) and the quotes and the event's report and the list of participants as described above: